Privacy statement
This privacy statement governs the processing of personal data by the data controller: DEWIT EVENTS BV, with its registered office at Brusselsesteenweg 18, 3090 OVERIJSE, registered in the Crossroads Bank for Enterprises under number 0737.734.785 (“DEWIT EVENTS”).
This privacy statement should be read together with our cookie policy, which you can find below.
We would therefore like to explain which measures we take to protect your personal data.
This privacy statement applies to all personal data processing activities carried out by DEWIT EVENTS.
Please read this statement thoroughly and carefully. We may amend this privacy statement in the future if useful and/or necessary. We will endeavour to inform you of any changes, but we advise you to review this statement at regular intervals.
Who is the data controller?
DEWIT EVENTS is the data controller and therefore determines the purpose and the means of the processing of personal data.
With this privacy statement, DEWIT EVENTS complies with the regulations on the processing of personal data, including European Regulation 2016/679 of 27 April 2016 (“GDPR”).
If you have any questions about this privacy statement, you can send them to the email address info@dewit-events.be
Which personal data do we process?
The processing of personal data is indispensable for carrying out our activities. Personal data means any information about an identified or identifiable natural person.
We process the following categories of personal data:
- Personal identification data (surname, first name, address);
- Contact details (telephone number and email address);
- Financial identification data (bank details);
- Electronic identification data (IP address, location, cookies);
We may collect the above personal data in various ways, such as: through the use of cookies (see our cookie policy below), through the use of our website, and through the use of our services.
Why do we process personal data?
We process your personal data in order to offer you an optimal, safe and personal user experience.
We will only process your personal data for one or more of the purposes set out below:
- Customer management (including invoicing);
- Being able to answer questions you have asked us;
- In the context of our activities, in order to carry them out as well as possible;
- In the context of optimising our services;
- Following up any complaints;
- To comply with legal and statutory obligations (e.g. anti-money laundering legislation);
- Handling job applications;
- Staff evaluation;
Your personal data will not be used for direct marketing purposes, unless you have given additional, explicit consent for this. If you are already on our mailing list for receiving marketing, DEWIT EVENTS may use your data to send marketing and other material relating to DEWIT EVENTS, its products and/or services. You can withdraw your consent free of charge at any time, by sending us a message or by clicking the unsubscribe link provided for this purpose.
Your personal data will never be sold, rented, distributed or otherwise made commercially available to third parties, unless you have given us your explicit consent in advance. In the event of a full or partial reorganisation or a transfer of activities within or of DEWIT EVENTS, or if DEWIT EVENTS were to go bankrupt, this may mean that your personal data is transferred to the third parties who take over and/or carry on the business activities of DEWIT EVENTS.
On what legal basis do we process personal data?
We process your personal data on the basis of one or more legal grounds, such as:
- the performance of a contract (or steps taken in preparation for it)
- compliance with a legal obligation
- necessity for the purposes of the legitimate interests pursued by the data controller or by a third party, except where those interests are overridden by the interests or the fundamental rights and freedoms of the data subject which require protection of personal data.
- consent
Do we use data processors?
As data controller, we are free to use data processors. A data processor is a natural or legal person who processes personal data at the request of or on behalf of the data controller. These data processors always act in accordance with the instructions of the data controller.
DEWIT EVENTS may use the following categories of data processors:
- Persons/companies engaged for marketing purposes;
- Persons/companies engaged for communication purposes;
- Persons/companies engaged for hosting purposes;
- Persons/companies engaged for administrative, tax and/or legal purposes;
Please note that this is a non-exhaustive list and that it may involve both domestic and foreign parties. We only use data processors for the purposes stated in this privacy policy and on the basis of the legal grounds indicated above. We have concluded the necessary data processing agreements with our data processors in order to guarantee the security and confidentiality of your personal data.
Notification when a product becomes available
If you leave your e-mail address on a product page to hear when a product becomes available, we store that address together with the product and the language of the page. We use it only for one confirmation and one e-mail as soon as the product is available, and delete it immediately after that e-mail. If the product does not become available, we delete the address after one year. You can always have it deleted sooner using the link in the confirmation. The e-mails are sent via Brevo (Sendinblue SAS, France), with whom we have a data processing agreement. The legal basis is your consent, which you give by submitting the form.
Requesting the catalogue or the starter's guide
If you request our catalogue or our starter's guide on the website, we store your e-mail address and anything else you fill in (first name, last name, company and phone number), together with the language and the page of the form. We use these details to e-mail you the document and, where relevant, to contact you about your request. The request goes to HubSpot (HubSpot Ireland Limited), which sends the document and keeps the details for us as a processor. We keep the details for as long as needed to follow up your request. The legal basis is your request and our legitimate interest in following it up. If you have accepted the cookies for statistics and marketing, we measure in Google Analytics and Google Ads that a request was made (see Measuring requests below).
Contact message, quote or request
If you send us a message through the contact form, ask for a starter's meeting or a quote, or send a request from the request list, we store what you fill in (such as your name, company, e-mail address, phone number, address and message), together with the language. We use these details to answer and follow up your question. They also go to HubSpot (HubSpot Ireland Limited), which keeps them for us as a processor. If you came to the website through an advertisement or a campaign, we also store and pass on the campaign details of the link (such as source, medium and campaign); the click ID of Google Ads only if you have accepted the cookies for marketing. We delete a contact message after two years. The legal basis is your question and our legitimate interest in following it up.
Measuring requests
If you have accepted the cookies for statistics, we measure in Google Analytics that a request, message or registration was made, without passing on your name or contact details. If you have also accepted the cookies for marketing, we measure it in Google Ads and pass on your e-mail address and, if you entered it with the country code, your phone number, but only encrypted (hashed with SHA-256). Google uses them only to link the request to a click on an advertisement (enhanced conversions). Without that consent we pass on nothing. The legal basis is your consent, which you can withdraw at any time through the cookie settings.
Retention period
Personal data is kept for as long as necessary to achieve the purposes set out in this privacy statement, taking into account any statutory retention periods, legitimate interests, etc. Once we no longer need your personal data to achieve these purposes, it will be deleted.
Confidentiality and security
We take appropriate technical and organisational measures to guarantee appropriate security, and we therefore protect your data against unauthorised or unlawful processing and against accidental loss, destruction or damage.
DEWIT EVENTS can in no case be held liable for any direct or indirect damage resulting from incorrect or unlawful use of personal data by a third party.
Of course, you must also comply with the necessary security rules yourself, including preventing any unauthorised access to your equipment, for example by not leaving your browser sessions open and unattended.
What rights do you have?
In accordance with the applicable regulations and within the limits set out therein, data subjects have the following rights with regard to the data processing by DEWIT EVENTS:
RIGHT TO WITHDRAW YOUR CONSENT
Where the data processing is based on your consent, you have the right to withdraw it at any time. In any case, the withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal. This follows the principle: “Withdrawing consent is as easy as giving it”
RIGHT OF ACCESS
You have the right to obtain confirmation as to whether or not personal data concerning you is being processed and, where applicable, to ask us for a copy of the data referred to in Article 15 GDPR. If you request additional copies, we may charge you a reasonable fee.
RECTIFICATION AND COMPLETION OF DATA
You have the right to obtain the rectification of inaccurate personal data concerning you. You also always have the right to ask us to complete or delete your personal data.
You acknowledge that if you refuse to provide data or request the deletion of personal data, certain services may no longer be able to be provided.
RIGHT TO ERASURE (“RIGHT TO BE FORGOTTEN”)
You have the right to obtain the erasure of personal data concerning you where there is a legal basis for doing so (for example: the personal data is no longer necessary for the purposes for which it was collected or otherwise processed; the personal data has been processed unlawfully; etc.)
RIGHT TO RESTRICTION OF PROCESSING
You have the right to obtain the restriction of the processing of personal data where there is a legal basis for doing so (for example: you contest the accuracy of the personal data; the processing is unlawful and you oppose the erasure of the personal data and request the restriction of its use instead; etc.)
RIGHT TO DATA PORTABILITY
In certain cases, you have the right to receive the personal data concerning you, which you have provided to us, in a structured, commonly used and machine-readable format. In those cases you also have the right to transmit that data to another data controller.
RIGHT TO OBJECT
You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you where:
(1) The processing is based on our legitimate interests or those of a third party, unless there are compelling legitimate grounds that override the interests, rights and freedoms of the data subject or that relate to the establishment, exercise or defence of legal claims;
(2) The processing is carried out for direct marketing purposes.
To exercise your rights …
You can exercise the above rights by contacting us, either by email to info@dewit-events.be, by post to DEWIT EVENTS BV, Brusselsesteenweg 18, 3090 OVERIJSE, or by using the “contact us” section on the website www.dewit-events.be, enclosing a copy of your identity card.
Data Protection Authority
For any additional information or any complaint concerning the processing of your personal data, you can contact the Data Protection Authority:
Data Protection Authority (DPA):
Drukpersstraat 35
1000 Brussels
+32 2 274 48 00
contact@apd-gba.be
www.gegevensbeschermingsautoriteit.be
Cookie statement
To optimise and improve your experience of our website, DEWIT EVENTS BV uses cookies. What are cookies? Which cookies are used on our website and why? How can you change your cookie settings? You can read the answers to all these questions and more in this Cookie statement.
1. What are cookies?
A cookie is a small file that is stored by your browser when you visit our website. This file stores preferences and other information. This might include, for example, the language preferences for a website. When you visit our website again at a later time, the cookie is sent to the website again. The website recognises your browser, and cookies make it possible to remember certain preferences.
The expiry period of a cookie depends on the type of cookie that is placed. A session cookie, for example, is automatically deleted when the browser is closed, whereas a persistent cookie has to be deleted manually from the computer.
Belgian law contains a number of provisions on cookies and their use on websites. Since cookies may also relate to personal data, this cookie statement should be read in conjunction with our privacy statement, which you can find above.
2. Which cookies do we use and why?
This website uses both cookies that are placed and managed by DEWIT EVENTS BV (first-party cookies) and cookies that are placed and managed by a third party (third-party cookies, for example cookies placed by Google, Twitter, Facebook, YouTube, etc.).
This website may display content that is stored with a third party, so-called ‘embedded elements’. In that case too, cookies may be placed by third parties:
YouTube:
Facebook:
Google:
We have no control over the cookies placed by these third parties. It is of course up to you to decide whether to give these third parties your consent, and we advise you to consult the relevant privacy and cookie policies of these parties.
Essential cookies: cookies that are necessary to establish the connection and are therefore needed for our website to function properly. For the use of such essential cookies, the legislation does not require your prior consent as a user. However, we think it is only right to inform you about them.
Functional cookies: cookies that enable the website to remember the preferences you have indicated, so that a more personalised experience can be offered.
Name Expiry period Purpose
dewit-events_session 1 hour Storing temporary session information (website visit).
XSRF-TOKEN 1 hour Protecting the website against CSRF (Cross-Site Request Forgery).
Analytical cookies: cookies that collect information to map the use of our website, so that, among other things, the functioning and quality of the website can be improved. These cookies are therefore very important to us, but also to you as a visitor. We never place these cookies without your prior consent and only use the data for the purposes listed below.
Our website uses the external tool Google Analytics, a web analytics service offered by Google Ireland Limited (“Google”) for statistical purposes. This tool uses analytical cookies to analyse how visitors use our website. The analysed information is stored by Google on servers in the United States. On the basis of this analysed information, Google compiles reports on the website activity of our visitors. Google may not provide this information to third parties unless Google is legally obliged to do so. Google will also not combine your IP address with other data that it may hold. By using our website, you give your explicit consent to Google processing the information in the manner and for the purposes described above. However, DEWIT EVENTS BV has no control over the information that Google collects via these cookies.
Name Expiry period Purpose
_ga 2 years Registering a unique ID that is used to generate statistical data on how the visitor uses the website.
_gid 1 day Registering a unique ID that is used to generate statistical data on how the visitor uses the website.
_gat 10 minutes Limiting the number of requests.
Our website uses Google Analytics 4, a web analytics service provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland (“Google”), which we load through Google Tag Manager. Google Analytics uses analytics cookies to measure how visitors use our website, so that we can improve how it works and what it offers. Google Analytics 4 does not store IP addresses. The data may be transferred to Google servers in the United States; for this, Google participates in the EU-U.S. Data Privacy Framework. These cookies are only placed after you give your consent in the cookie banner. You can withdraw that consent at any time through the cookie settings at the bottom of the website.
Name – Expiry – Purpose
_ga – 2 years – Registers a unique ID used to generate statistics on how the visitor uses the website.
_ga_<ID> – 2 years – Keeps track of the session for the same statistics.
3. How can you see which cookies have been placed and how can you delete them?
Via your browser settings, it is possible to view and delete the stored cookies. As this information is not always easy to find, you can consult the help function of your browser or go to https://www.browserchecker.nl/cookies-verwijderen.
You can also find more information about cookies at: https://www.allaboutcookies.org/
4. Agreeing to our use of cookies
On your first visit to our website, you will be asked to accept our cookies. Disabling cookies may mean that you cannot use certain functionalities of the website.
5. Changes to our cookie statement
This cookie statement may be changed at any time. Any changes made to this cookie statement will always be posted on this page. The visitor must check regularly whether any changes have been made to this cookie statement. If a visitor continues to use the website after a change to the cookie statement has been posted, this means without further ado that the visitor accepts these changes.
6. Contact details
If you have a question about this cookie statement, you can always send it to the following email address: info@dewit-events.be
This cookie statement was last updated on 15 June 2024